ADA Scotland

Audio Description Association Scotland

Privacy Policy

Privacy Policy

Introduction

ADA Scotland is a national charity which acts as a link between visually impaired persons, theatres and audio describers. Training audio describers and moderation of the service provided by theatres forms a large part of what we do. We are committed to respecting and protecting your personal data. This privacy statement explains why we collect your personal data and how we use it.
ADA Scotland gathers personal data in order to respond to queries or provide services to members. You can decide not to receive communications from us at any time. If you wish to do opt out, please update your choices on our website or contact us by email.
Your personal details will not be shared with anyone else.

About Us

Your personal data (i.e. any information which identifies you, or which can be identified as relating to you personally) will be collected and used by ADA Scotland, a charity registered in Scotland with charity registration number SC029397. We are run by a committee of volunteers and do not have a designated office or building in order to keep costs to a minimum.

Information We Collect and How We Use It

Personal details may include email, address, and telephone number. Payment of deposits for use of the mobile equipment and reimbursement of expenses will require bank details.

How we use this data
  • communicate with members regarding the AGM, special events and workshops
  • regular newsletters for members
  • opportunities for training for those who have asked to be contacted
  • surveys for members give us feedback
  • responding to general queries
  • Bank details are only held by the bank for the reimbursement of expenses.

We only carry out surveys of member views. We wish to continue to improve the service and value the opinions of our individual and corporate members. Feedback helps inform our approach and makes sure ADA Scotland is delivering the service visually impaired patrons will benefit from.
We will only use and store information for as long as it is needed for the purposes it was collected for. If you have opted in to receive our e-newsletter(s), we will keep your information until you opt out. If you ask us not to send you e-newsletters by email, we will stop using your email for this purpose and we’ll keep a record of your preference not to be emailed. We continually review what information we hold and delete what is no longer required.

Sensitive personal data

We do not normally collect or store sensitive personal data (such as information relating to health, beliefs or political affiliation) about our audience or supporters. However, if you are visually impaired it is useful for us to know this so that we can meet your needs at events.

Information We Collect and How We Use It: Marketing and Fundraising

Personal data you provide

Membership fees are used to help fund the organisation and we also rely on donations.
If you decide to donate to us, then we will keep records of when and how much you give and if it relates to a specific cause or campaign. (If you use a credit card to donate through a site such as Just Giving, your card details are not shared with us.)

How We Use This Data

A summary of donations is usually reported at the AGM and may also be reported in the organisation’s newsletter. If you do not wish to be identified, please let us know at the time of the donation.

Sharing Data

We will never sell your personal data or share it with any other organisation.

How We Protect and Store Your Data

We use a variety of physical and technical measures to keep your data safe.
Electronic data and databases are stored on secure computer systems and we control who has access to information.

Where we store information

ADA Scotland is based in Scotland and we store our data within the European Union.

Keeping You In Control

We want to ensure you remain in control of your personal data. Part of this is making sure you understand your legal rights, which are as follows:

  • the right to confirmation as to whether or not we have your personal data and, if we do, to obtain a copy of the personal information we hold (this is known as a subject access request)
  • the right to have your data erased (though this will not apply where it is necessary for us to continue to use the data for a lawful reason)
  • the right to have inaccurate data corrected
  • the right to object to your data being used for marketing or profiling

Any questions you have in relation to this policy or how we use your personal data should be sent to ada@adascotland.com
If you want to access your information, please email ada@adascotland.com with your request.

Complaints

You can complain about an issue concerning your data protection and privacy rights to ADA Scotland using the details above.
If you are not happy with our response, or you believe that your data protection or privacy rights have been infringed, you can complain to the UK Information Commissioner’s Office which regulates and enforces data protection law in the UK.
Details of how to do this can be found at https://ico.org.uk/your-data-matters/ or you can contact the Information Commissioner’s Office directly at https://ico.org.uk/concerns or telephone 0303 123 1113.

Cookies and Links to Other Sites

Cookies

This website does not use cookies. Cookies are pieces of data, normally stored in text files that websites place on visitors’ computers to store information about the visitor or the device they’re using.
This information is used to make the site work as you expect it to. The information collected cannot personally identify you, but is used to personalise your time on our website.

Google Analytics

We do not use Google Analytics to collect information on browsing. Google Analytics uses cookies to tell us how many people visit the site, what pages they’re reading and the types of browsers and devices they use to visit the site. All of the information that is collected is anonymised and cannot be used to identify you.

Deleting cookies

You can delete cookies from your browser at any time. About Cookies gives advice on how you can delete the cookies stored by your browser. Please note that this link takes you off the ADA Scotland website.

Links to other sites

Our website contains hyperlinks to many other websites. We are not responsible for the content or functionality of any of those external websites (but please let us know if a link is not working by emailing us at ada@adascotland.com.)

Changes to Our Privacy Policy

We’ll amend this Privacy Policy from time to time to ensure it remains up-to-date and accurately reflects how and why we use your personal data. The current version of our Privacy Policy will always be posted on our website.

This Privacy Policy was last updated on May 2018